Executive Associate II, Global Inclusion & Diversity

Working with Us Challenging.
Meaningful.
Life-changing.
Those aren’t words that are usually associated with a job.
But working at Bristol Myers Squibb is anything but usual.
Here, uniquely interesting work happens every day, in every department.
From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it.
You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity.
Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment.
We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Read more: careers.
bms.
com/working-with-us.
Position Summary The Executive Associate II position will provide administrative support for the Chief Inclusion & Diversity Officer as well as the members of the Global Inclusion & Diversity (GI&D) team.
This individual will perform highly diverse administrative duties, which by nature of the position may involve high level contact and exposure to confidential information necessitating the use of tact, diplomacy, discretion, and judgment.
Must have proven competencies and excel in organization, prioritization, multi-tasking, communication skills, as well as the ability to remain poised and focused in a fast-paced working environment.
Key Responsibilities General administrative support – provide executive level administrative assistance.
Communication management – maintain team and subject focused distribution lists; distribute or cascade messages on behalf of the GI&D team.
Calendar management – timely scheduling and prioritizing of meetings to ensure they occur within appropriate timelines across time zones, proactively resolve meeting conflicts.
Travel & Expense (T&E) management - follow BMS T&E policies, assist on business travel arrangement, visa application and reconciliation of business expense reports.
Coordinate multi-leg national/international travel including but not limited to hotel, flight / train, car rental, restaurant reservations etc.
Department events/meetings management - plan and execute a variety of different events and meetings; enable and monitor meeting readiness by assembling meeting materials, meeting room booking, meeting venue technology testing, catering services, distributing pre-read materials and meeting minutes.
Issue management - liaise issues to proper resolution support teams related to technology equipment, software applications, facilities, etc.
; Independently researches complex issues and escalates urgent issues to proper management teams or individuals for expedited resolution.
Business operations support - Purchase orders (POs), office supply orders, and other administration services.
Incumbent will be the point of contact for SOWs, POs, invoicing, business travel, onboarding etc.
Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
Collaborate and partner with all administrative associates from other Departments to ensure business needs and goals are met.
Other duties related to the above within the company, as assigned.
Qualifications & Experience High School degree, some college or degree desirable.
8 years administrative or comparable experience; prior Executive Associate experience preferred.
Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point).
Knowledge of BMS Systems and Processes strongly preferred.
Concur Travel and T&E, Ariba/SAP, SharePoint, Workday, Room Scheduler experience strongly desired.
Must have strong interpersonal skills, be a team player and be willing to work in an environment that encourages individual initiative and accountability to the team.
Demonstrates ability to prioritize, be proactive, work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones.
Is responsive, has a sense of urgency, plans ahead while executing on a day-to-day operations, highly motivated to get things done, takes initiative, and have a proven ability to handle confidential matters.
Must be able to represent the department in a professional manner to internal and external customers and have a proven track record of positively interacting with colleagues at all levels of the organization.
Detail oriented with excellent oral and written communication skills.
Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.
A collaborative team player who effectively builds relationships with team and other departments and can work independently.
Demonstrate a growth mindset and be able to learn new tools and systems in an ever-evolving environment.
Exhibit a positive work attitude, an inclusive mindset, high productivity and a collaborative approach with other employees across a matrix and international environment.
If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway.
You could be one step away from work that will transform your life and career.
Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary.
Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
On-site Protocol Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles.
Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer.
If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.
com.
Visit careers.
bms.
com/eeo-accessibility to access our complete Equal Employment Opportunity statement.
BMS cares about your well-being and the well-being of our staff, customers, patients, and communities.
As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.