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Posted : Thursday, May 23, 2024 09:32 PM
Position Details
Position Information
Recruitment/Posting Title Secretary II - full time
Job Category Staff & Executive - Administrative & Support
Department UBHC-Acute Treatment-PISC
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey.
UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education.
UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey.
Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school.
Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers.
In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support.
In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary Rutgers, The State University of New Jersey is seeking a Secretary II for the Inpatient Services Department within Rutgers University Behavioral Health Care.
The primary purpose of the Secretary II is to be responsible for the secretarial and clerical functions of the acute unit and services.
He/she acts as the unit receptionist and works closely with the unit staff.
Among the key duties of this position are the following: Performs wide variety of secretarial duties, including typing assignments, correspondence and reports.
Uses various PC software packages such as word processing, spreadsheets, graphics, etc.
to produce high-quality documents and creates tables, charts and graphs as required.
Maintains office supplies, completes work orders, and performs purchase orders.
Maintains department meeting calendar.
Maintains patient records, incorporating unit forms, ensuring completion, overseeing general appearance and monitoring their location.
Answers the telephone and takes messages.
Transcribes orders from the Physician order sheet under the direct supervision of the Staff Nurse Registered).
Makes appointments for patients outside of the facility.
Takes minutes for designated meetings.
Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement.
FLSA Nonexempt Grade 1850 Position Salary Annual Minimum Salary 24.
950 Annual Mid Range Salary 25.
450 Annual Maximum Salary 26.
210 Standard Hours 35.
00 Union Description Teamsters, Local 97 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.
For details, please go to https://uhr.
rutgers.
edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students.
For details, please go to https://finance.
rutgers.
edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience.
An additional year of experience is required in lieu of the secretarial program.
College credits may be substituted on a yearfor-year basis for secretarial experience.
Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/Licenses Required Knowledge, Skills, and Abilities Proficiency in typing, word processing skills.
Microsoft Office experience.
Good external and internal customer service skills.
Preferred Qualifications Knowledge of Banner and procurement policies and procedures.
Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds).
Frequently prolonged sitting and data entry.
Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls.
WORK ENVIRONMENT: Generally pleasant working conditions in a clean, well-lighted, quiet to moderately loud setting.
Special Conditions Posting Details Posting Number 23ST3071 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 60.
1.
35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.
Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose.
Under Policy 100.
3.
1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Additional infection control and safety policies may apply.
Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.
Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education.
UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey.
Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school.
Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers.
In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support.
In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary Rutgers, The State University of New Jersey is seeking a Secretary II for the Inpatient Services Department within Rutgers University Behavioral Health Care.
The primary purpose of the Secretary II is to be responsible for the secretarial and clerical functions of the acute unit and services.
He/she acts as the unit receptionist and works closely with the unit staff.
Among the key duties of this position are the following: Performs wide variety of secretarial duties, including typing assignments, correspondence and reports.
Uses various PC software packages such as word processing, spreadsheets, graphics, etc.
to produce high-quality documents and creates tables, charts and graphs as required.
Maintains office supplies, completes work orders, and performs purchase orders.
Maintains department meeting calendar.
Maintains patient records, incorporating unit forms, ensuring completion, overseeing general appearance and monitoring their location.
Answers the telephone and takes messages.
Transcribes orders from the Physician order sheet under the direct supervision of the Staff Nurse Registered).
Makes appointments for patients outside of the facility.
Takes minutes for designated meetings.
Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement.
FLSA Nonexempt Grade 1850 Position Salary Annual Minimum Salary 24.
950 Annual Mid Range Salary 25.
450 Annual Maximum Salary 26.
210 Standard Hours 35.
00 Union Description Teamsters, Local 97 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.
For details, please go to https://uhr.
rutgers.
edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students.
For details, please go to https://finance.
rutgers.
edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience.
An additional year of experience is required in lieu of the secretarial program.
College credits may be substituted on a yearfor-year basis for secretarial experience.
Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/Licenses Required Knowledge, Skills, and Abilities Proficiency in typing, word processing skills.
Microsoft Office experience.
Good external and internal customer service skills.
Preferred Qualifications Knowledge of Banner and procurement policies and procedures.
Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds).
Frequently prolonged sitting and data entry.
Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls.
WORK ENVIRONMENT: Generally pleasant working conditions in a clean, well-lighted, quiet to moderately loud setting.
Special Conditions Posting Details Posting Number 23ST3071 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 60.
1.
35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.
Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose.
Under Policy 100.
3.
1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Additional infection control and safety policies may apply.
Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.
Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
• Phone : NA
• Location : Piscataway, NJ
• Post ID: 9003976189
