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Posted : Tuesday, May 21, 2024 01:37 PM
*EXECUTIVE ASSISTANT | CORPORATE*
*Onsite in Plainsboro, NJ | Must Have Pharma Exp.
* Immediate Executive Assistant opening available in Plainsboro, NJ with one of the largest Pharma and Biotech corporations in the world! *REQUIREMENTS:* · Will be required to work onsite Mon to Fri · Will have senior level administrative and executive support experience is required · Previous work experience with a well-known pharmaceutical, biotech or medical device corporation is required · Strong complex calendar management experience is required · Strong experience supporting senior level managers and directors · Must have excellent work experience in MS Office *ADDITIONAL DETAILS:* · Work Locations: Plainsboro, NJ · Duration: 6+ Months · Hourly Pay: $36.
79/hr W2 ONLY · Description: RELATIONSHIPS Directly supports one or more individuals.
Interacts with internal and external sources at the upper management level on matters of importance to the function, the department, and/or of a sensitive nature.
Provides guidance and assistance to lower level clerical/administrative positions.
May interact with global employees.
ESSENTIAL FUNCTIONS * Collaborates closely with other administrators, business leaders and global colleagues.
* Coordinates and executes output and actions from the leadership team meetings.
* Designs, plans, and executes moderate to large scale meetings and off-sites.
* Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department.
* Ensures company procedures are followed and directs questions accordingly.
* Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects.
* Handles correspondence and requests for information and may make decisions on behalf of the executive.
* Independently researches and develops reports and budgets; draws conclusions and makes recommendations.
* May lead moderately complex projects within own department or that have a cross functional nature.
* May provide support for budgets.
* Participates in planning and other business related meetings.
* Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.
* Performs duties that are both task and project oriented requiring interpretation and judgment.
* Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication.
* Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding.
* Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.
g.
off sites, team building, group meetings), running reports, vendor management etc.
* Coordinates multiple processes, procedures, or programs.
* Develops reports and presentations.
* Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department * Handles calendar management on behalf of the individuals supported.
* Independently researches a wide variety of information requests and gathers and compiles reports and data.
* Participates on, and provides administrative support to, project teams.
* Reviews and responds to correspondence and prepares documents and forms.
* Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations.
* Performs other clerical/administrative and support duties as needed.
Job Types: Full-time, Contract, Temporary Salary: $37.
06 per hour Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off Schedule: * 8 hour shift * Monday to Friday Experience: * C-Suite Executive Support: 5 years (Required) * Pharma or Biotech Industry: 4 years (Required) * executive calendar management: 5 years (Required) Ability to Commute: * Plainsboro, NJ 08536 (Required) Work Location: In person
* Immediate Executive Assistant opening available in Plainsboro, NJ with one of the largest Pharma and Biotech corporations in the world! *REQUIREMENTS:* · Will be required to work onsite Mon to Fri · Will have senior level administrative and executive support experience is required · Previous work experience with a well-known pharmaceutical, biotech or medical device corporation is required · Strong complex calendar management experience is required · Strong experience supporting senior level managers and directors · Must have excellent work experience in MS Office *ADDITIONAL DETAILS:* · Work Locations: Plainsboro, NJ · Duration: 6+ Months · Hourly Pay: $36.
79/hr W2 ONLY · Description: RELATIONSHIPS Directly supports one or more individuals.
Interacts with internal and external sources at the upper management level on matters of importance to the function, the department, and/or of a sensitive nature.
Provides guidance and assistance to lower level clerical/administrative positions.
May interact with global employees.
ESSENTIAL FUNCTIONS * Collaborates closely with other administrators, business leaders and global colleagues.
* Coordinates and executes output and actions from the leadership team meetings.
* Designs, plans, and executes moderate to large scale meetings and off-sites.
* Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department.
* Ensures company procedures are followed and directs questions accordingly.
* Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects.
* Handles correspondence and requests for information and may make decisions on behalf of the executive.
* Independently researches and develops reports and budgets; draws conclusions and makes recommendations.
* May lead moderately complex projects within own department or that have a cross functional nature.
* May provide support for budgets.
* Participates in planning and other business related meetings.
* Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.
* Performs duties that are both task and project oriented requiring interpretation and judgment.
* Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication.
* Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding.
* Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.
g.
off sites, team building, group meetings), running reports, vendor management etc.
* Coordinates multiple processes, procedures, or programs.
* Develops reports and presentations.
* Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department * Handles calendar management on behalf of the individuals supported.
* Independently researches a wide variety of information requests and gathers and compiles reports and data.
* Participates on, and provides administrative support to, project teams.
* Reviews and responds to correspondence and prepares documents and forms.
* Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations.
* Performs other clerical/administrative and support duties as needed.
Job Types: Full-time, Contract, Temporary Salary: $37.
06 per hour Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off Schedule: * 8 hour shift * Monday to Friday Experience: * C-Suite Executive Support: 5 years (Required) * Pharma or Biotech Industry: 4 years (Required) * executive calendar management: 5 years (Required) Ability to Commute: * Plainsboro, NJ 08536 (Required) Work Location: In person
• Phone : NA
• Location : 800 Scudders Mill Road, Plainsboro, NJ
• Post ID: 9125118416
