Professional Assistant

Professional Assistant Date: Jan 16, 2024 Location: Parsippany, United States, New Jersey, 07054 Company: Teva Pharmaceuticals Job Id: 53524 Who we are Teva is a global pharmaceutical leader and the world's largest generic medicines producer, committed to improving health and increasing access to quality health solutions worldwide.
Our employees are at the core of our success, with colleagues in over 80 countries delivering the world's largest medicine cabinet to 200 million people every day.
We offer a uniquely diverse portfolio of products and solutions for patients and we've built a promising pipeline centered around our core therapeutic areas.
We are continually developing patient-centric solutions and significantly growing both our generic and specialty medicines business through investment in research and development, marketing, business development and innovation.
This is how we improve health and enable people to live better, healthier lives.
Join us on our journey of growth! The opportunity The Senior Executive Assistant performs a variety of administrative duties and supports the Senior Vice President, Chief Information Officer with overall organization support.
This support includes, but is not limited to: scheduling and calendar management, handling mail, expense reporting, phone support, travel planning, preparing presentations, etc.
in an efficient and organized manner while meeting deadlines.
The Senior Executive Assistant builds knowledge of the organization, processes and customers while solving a range of straightforward problems.
Essential functions include: • Administrative support to include fielding and screening phone calls, scheduling, and calendar management, handling mail, filing, ordering supplies, travel arrangements, expense reporting, preparing drafts of correspondence, preparing spreadsheets and presentations.
• Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.
e.
conference rooms, venue, telecommunications equipment, catering, etc.
, and meeting materials are meticulously planned and prepared.
• Coordinate extensive travel with key stakeholders globally working through different time zones and liaison with individual through global locations.
• Manage calendars and assist in meeting schedule constraints.
• Manage confidential information flow within the organization, exercising a high level of discretion.
• Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources.
• Prepare and review materials and correspondence for meetings and/or events, developing agendas, compiling reports, creating meeting minutes and presentations.
• Maintain effective relationships with internal and external contacts.
• Maintain and update record and electronic files as needed.
• Additional tasks and projects as requested.
Your experience and qualifications POSITION REQUIREMENTS • Minimum of 10 years of experience in an administrative role, with at least 5 years supporting Senior Executives within a corporate environment.
• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint, Teams), Concur Travel and Expense, Internet/Intranet and SharePoint.
• Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, in order to deliver on commitments and deadlines.
• Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
• Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.
• Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels and generate collaborative and professional business communications.
• Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
• Flexibility to adjust schedule according to business demands.
Education/Certification/Experience: • Bachelor’s Degree or commensurate experience Preferred Qualifications: • Project management experience.
• Prior experience in the pharmaceutical industry Enjoy a more rewarding choice We offer a competitive benefits package, including Medical, Dental, Vision, and Prescription coverage starting on the first day.
We also offer Disability and Life Insurance, Paid Time Off, 13 paid Holidays, 6% match on the 401(k), Employee Stock Purchase Plan, and Tuition Assistance.
Already Working @TEVA? If you are a current Teva employee, please apply using the internal career site available on "Employee Central".
By doing so, your application will be treated with priority.
You will also be able to see opportunities that are open exclusively to Teva employees.
Use the following link to search and apply: Internal Career Site The internal career site is available from your home network as well.
If you have trouble accessing your EC account, please contact your local HR/IT partner.
Teva’s Equal Employment Opportunity Commitment Teva Pharmaceuticals is committed to equal opportunity in employment.
It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.
We are committed to a diverse and inclusive workplace for all.
If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process.
All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
Important notice to Employment Agencies - Please Read Carefully Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities.
All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.
No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.
Where agency agreements are in place, introductions are position specific.
Please, no phone calls or emails.