GPMC Admin Assistant

Job Description Position Description: Global Cap Ex – Senior Administrative Assistant The Global Capital-Ex Procurement team is seeking a talented and motivated Senior Administrative Assistant to support us, as well as an additional Executive Director in Direct Materials.
This is an ideal position for an Assistant who works wells under pressure, is a self-starter, and wants to work in a dynamic, global, fast-moving, collaborative environment.
This position requires initiative, high attention to detail and the ability to learn quickly with a demonstrated ability and willingness to continuously acquire new competencies.
It also requires good judgment, confidentiality, teamwork, strong work ethic, excellent organizational and computer skills.
Responsibilities: Prioritize activities and balance the support for 2 Executive Directors and one Chief of Staff.
General administrative duties, including but not limited to, managing calendars across time-zones and expense reporting.
Schedule complex travel arrangements including multi-leg domestic and international travel.
Simultaneously coordinate and perform multiple tasks aligned to the departmental functions, goals, and tasks.
Complete work assignments requiring advanced analytical ability, independent judgement, creativity, and problem-solving skills.
Coordinate special projects, workshops, and events within the team and organization.
Coordination of department team meetings.
Handle confidential information in a professional manner.
Effectively interact with our company executives and internal/external stakeholders Position Qualifications: Education Requirements: High School Diploma or equivalent Preferred: Advanced education or certifications (i.
e.
BA, Certified Administrative Professional) Required Experience and Skills: Minimum of (8) years Administrative Assistant experience.
Ability to work in a busy, fast-paced environment.
Advanced computer skills using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint etc.
).
Ability to adapt into a rapidly evolving and complex work environment while being cognizant of different cultural nuances and time zones.
Advanced administrative abilities with a history of high performance.
Demonstrated ability to rapidly learn new skills, develop a nuanced understanding of critical stakeholders and priorities and to apply situational leadership.
Always maintain a continuous improvement mindset.
Ability to handle and prioritize several simultaneous assignments.
Extraordinary attention to detail.
Outstanding communication and people skills Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job.
Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.
Expected salary range: $78,700-$123,800 Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days.
For Washington State Jobs, a summary of benefits is listed here.
NOTICE FOR INTERNAL APPLICANTS In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package.
To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders).
Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated.
Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.
Current Employees apply HERE Current Contingent Workers apply HERE US and Puerto Rico Residents Only: Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities.
Please click here if you need an accommodation during the application or hiring process.
We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace.
All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics.
For more information about personal rights under the U.
S.
Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement Pay Transparency Nondiscrimination We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together.
The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment.
We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts U.
S.
Hybrid Work Model Effective September 5, 2023, employees in office-based positions in the U.
S.
will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.
This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely.
Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.
Search Firm Representatives Please Read Carefully Merck & Co.
, Inc.
, Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities.
All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.
No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.
Where agency agreements are in place, introductions are position specific.
Please, no phone calls or emails.
Employee Status: Regular Relocation: No relocation VISA Sponsorship: No Travel Requirements: 10% Flexible Work Arrangements: Hybrid Shift: 1st - Day Valid Driving License: Yes Hazardous Material(s): n/a Requisition ID:R289287