Accounts Payable Analyst

Overview: Our team members are the heart of what makes us better.
At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed.
With a culture rooted in connection and collaboration, our employees are team members.
Here, competitive benefits are just the beginning.
It’s also about how we support one another and how we show up for our community.
Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.
The Accounts Payable Analyst classifies and records numerical data to keep financial records complete and ensures accuracy of figures, calculations, and postings of transactions.
This position compiles data, reviews pricing and receipts and makes corrections as required to ensure timely processing and payment of purchase order based invoices.
Responsibilities: A day in the life of an Accounts Payable Analyst at Hackensack Meridian includes: Match exception process: Reviews match exception listing on a daily basis.
Makes corrections to mismatched invoice lines as required in order to release the voucher for payment Communicates with purchasing buyers to inform them on price exceptions, keeps a log and submits status reports to senior management monthly.
Notifies receiving when receiving errors are found and follows through until the correction is complete.
Reviews RNI and vendor statements to ensure credits are being taken and unpaid invoices are requested and cleared from statements.
Processes all accounts payable in accordance with Hackensack Meridian Health's (HMH) policies on purchase orders, contracts, vendor invoices, etc.
Maintains list of unprocessed vouchers that need to be accrued at month's end and communicates this information to the Accounting Department.
Assists vendors and departments with inquiries regarding payment status of invoices.
Notifies the supervisor of any urgent or credit hold situations.
Completes all accounts payable posting and accrual responsibilities in accordance with the monthly financial statement close schedule.
Performs timely resolution of both internal and external customer inquiries as required via email and phone.
Reviews vendor statements for open balances and requests copies of outstanding invoices and credits.
Reconciles vendor payment/s to explanation and accuracy.
Maintains and utilizes all written policy and procedures implemented within the Accounts Payable department.
11.
Updates Vendor files with W9 information to ensure proper recording of 1099 forms.
Runs 1099 mismatch reports and corrects mismatched vouchers Prints and mails 1099 forms to vendors Makes corrections to 1099 forms as required Coordinates with IT to submit 1099 reporting files to IRS.
Performs stops payments and reissues as required and within company policy.
Enter credit memos as required for refunds, overpayments, duplicate payments.
Supports the month-end invoice posting process by assisting in invoice entry.
Research and identify returned checks as required.
Code checks to proper GL/Dept as received- Coordinate with Patient refunds on returned checks.
Perform special projects as required.
Perform electronic XML uploads from Excel to PeopleSoft Pharmacy based invoices.
Creates and maintains HMH vendor master Collects W9 for all new vendors Ensures vendor are not duplicates and are classified with the correct 1099 status Run duplicate vendor reports / audits Performs vendor payment reports as required Works with various HMH departments to run specified reporting by department for year-end budgets.
Other duties and/or projects as assigned.
Adheres to HMH's competencies and standards of behavior.
Qualifications: Education, Knowledge, Skills and Abilities Required: Bachelor's degree or equivalent years of experience in a related Finance field.
Four or more years' experience in Accounts Payable, Purchasing and Materials Management.
In depth knowledge of the accounting / payables, item master, receiving process.
Experience in analyzing AP / Purchasing issues and following up to conclusion.
Proficient in Microsoft office suite (i.
e.
Excel, Word, PowerPoint, Outlook, etc.
).
Education, Knowledge, Skills and Abilities Preferred: Experience working in PeopleSoft Accounts Payable, purchasing and receiving system.